- Days
- 4
- Participants
- 25 to 40 participants
- Destinations
- Madrid
Objectives
- Welcome each participant at their own pace after a long-haul flight
- Concentrate the plenary and workshops on days 2 and 3, when everyone is at their best
- Bring teams from several continents together around a Madrid gala dinner
Participant profile
International teams whose colleagues fly in from Asia (Japan, Thailand, Vietnam), the United States, Canada, Brazil, Argentina or the United Arab Emirates, for a three-night working seminar.
Day by day
- 1
Day 1
Day 1: staggered arrivals and a quiet evening
- A welcome from our team at Adolfo Suárez Madrid-Barajas airport for every flight, whatever the arrival time, then staggered transfers to the hotel (about 14 km)
- Check-in at the Only YOU Hotel Atocha, 204 rooms: we ask the hotel to make rooms available from the arrival of the first flights, where its schedule allows
- Light lunch at the hotel, at whatever time each person arrives: the property has three bars and restaurants
- A light afternoon: rest, or a short walk towards Retiro Park for those who wish
- A half-hour welcome briefing to present the programme, with no working session
- A simple, early dinner at the hotel, to settle into Madrid time
- 2
Day 2
Day 2: plenary, workshops and tapas in La Latina
- Opening plenary in the hotel's largest room, 185 m² and 170 people theatre style
- Team workshops in the hotel's eight meeting rooms, with sub-groups mixing the different regions
- Working lunch at the hotel
- Workshops resume in the afternoon, followed by a wrap-up at the end of the session
- Tapas tour in La Latina: departure from Plaza San Miguel, on foot along Cava Baja and Cava Alta in groups of no more than 15, guided in English and Spanish, standing in for the team dinner
- Back at the hotel at a sensible hour, ahead of a second night that restores energy
- 3
Day 3
Day 3: workshops, team cooking and gala dinner
- Wrap-up workshops in the morning, then a debrief plenary at the hotel
- Cooking afternoon: a guided visit of a Madrid market followed by a Spanish cooking class of about 3.5 hours, in small groups of no more than 12, with a meal or tasting at the end
- Gala dinner at Sobrino de Botín, near Plaza Mayor, in its 16th-century vaulted brick cellars, with roast suckling pig and lamb, for your group alone
- Back to the hotel for the final night
- 4
Day 4
Day 4: a short morning and transfers to the return flights
- Staggered breakfast at the hotel
- Closing and action plan in a deliberately short session of about two hours in the hotel room
- Light lunch at the hotel for those whose flight leaves in the afternoon or evening
- Staggered transfers to Madrid-Barajas, group by group, allowing for the airport check-in time recommended by each airline for long-haul flights
Availability
Ask us about availability for your next event.
Frequently asked questions
How does this programme allow for jet lag?
Day 1 has no working session: arrivals are staggered, we meet every flight at Barajas, we ask for rooms from arrival where the hotel allows, the afternoon stays light and dinner is simple and early. The plenary starts the next morning, with rested participants. For very early or very late flights, we adapt the welcome and lunch.
What is the ideal length given the flight time?
Four days and three nights give two full working days after a first day of adjustment, and a short closing morning before the return. If your teams come from far away, we can add a night before or after, so that the journey weighs less on the seminar.
Can the seminar be combined with a few days of sightseeing?
Yes. Many teams use such a long trip to extend their stay. Toledo is under half an hour from Madrid by high-speed train, and we can arrange a private visit of the Prado or other outings before or after the seminar.
Which flights serve Madrid-Barajas?
Madrid is Spain's main hub towards the Americas. According to the destinations list published by Aena, the airport has direct links to many cities in North and South America, as well as to Dubai, Abu Dhabi and Doha in the Gulf. For Asia, Aena lists direct services to several East Asian cities, including Tokyo, Seoul, Beijing and Shanghai. For Bangkok or Ho Chi Minh City, services vary by season and often involve a connection. Routes change, so we recommend confirming them with the airlines for your travel dates.
What about visas?
Entry requirements depend on each participant's nationality and the length of stay. Please check with the Spanish consulate in your country and the official website of the Spanish Ministry of Foreign Affairs, start the process early, and we will supply the event details useful for your applications.
How do you handle arrivals from several continents?
We build a flight table per participant and group transfers into time slots, so nobody waits too long at the airport. Workshops mix the regions, and the tapas tour is guided in English and Spanish. Dietary requirements are collected in advance for every meal.
